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Administrative Assistant III

Richland, WA 99354

Posted: 06/24/2024 Employment Type: Contract Job Category: Administrative Job Number: 618884 Is job remote?: No Country: United States

Job Description

Under minimal supervision, performs advanced, diversified and confidential administrative duties.
Provide day-to-day administrative support. Perform administrative activities on behalf of management which will include interacting with staff in the organization and with other staff. Perform secretarial and administrative duties in the support of normal/department functions including word processing, record keeping and filing, arranging meetings, answering telephones, directing visitors and scheduling activities.

Principal Accountabilities:
Maintain documents in accordance with recordkeeping requirements.
Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.
Monitor all department personnel qualifications to ensure qualifications are properly maintained.
Facilitate new department staff on-boarding (e.g. supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g. SSIS, ERCS).
Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board.

Provide office management and administrative support for the department.
Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact.
Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g. Department of Labor allegations) and alerting appropriate staff in a timely manner.
Maintain office supply inventory and place special orders within budget or as approved.
Coordinate department facility and equipment needs (e.g. office furniture, printers, work orders).
Serve as department subject matter expert for AR system. Generate ARs, prepare weekly reports and track all actions to timely closure. Coordinate dispositioning of AR-CF CRs.
Design and maintain the CF Corporate SharePoint site.
Initiate contract requisitions and changes. Coordinate annual funding of all CF contracts.
Serve as credit card custodian. Reconcile monthly billing.
Register staff for training.

Other duties as assigned.

Required Education & Experience:
Requires a high school diploma or GED with a minimum of five years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
Record of professional development to enhance the skills and knowledge for responsibilities assigned e.g., courses taken related to job enhancement or career growth).
Ability to prepare documents utilizing Microsoft Office programs, and information management tools (Word, Excel, PowerPoint, and Action Tracking).
Knowledge of general to advanced office management techniques including but not limited to, spelling, grammar, punctuation, and use of standard office equipment.
Proper professional office etiquette.

Required Abilities & Skills:
Ability to handle sensitive and confidential information professionally and with discretion.
Proficient in the use of Microsoft (i.e., Word, Excel, PowerPoint, Outlook, Access).
Must have strong administrative, organizational, planning, and time management skills.
Ability to handle complex projects.
Ability to work under pressure and tight schedules.
Perform work with minimal supervision.
Must be detail oriented.
Ability to be creative and participate as a valued team member.
Able to solve problems, exercise good judgment, and make good decisions.
Have effective communication skills, both oral and written.
Must have the ability to take initiative and act independently.
Good interpersonal skills.
Ability to effectively interface with management/staff of various organizations and senior management team
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About Richland, WA

Ready to embark on a fulfilling career journey in the vibrant region of Richland, Washington? Explore our exceptional job opportunities in this dynamic area nestled in the heart of the stunning Pacific Northwest. Richland, known for its breathtaking landscapes along the Columbia River, offers not only a thriving job market but also a remarkable quality of life. From the renowned Hanford Reach National Monument to the iconic Red Mountain AVA wine region, Richland boasts a blend of outdoor activities and cultural experiences. Don't miss the chance to savor local delicacies at the Tagaris Winery or catch a show at the iconic Uptown Theatre. Join us in discovering the endless possibilities for professional growth and personal fulfillment in Richland, WA!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.