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Administrative Coordinator 5 (Arlington, VA)

Arlington, VA 22209

Posted: 04/14/2025 Employment Type: Contract Job Category: Administrative Job Number: 631846 Is job remote?: No Country:

Job Description


Key Responsibilities
  • Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system
  • Is coordinator of project communications
  • Frequently interacts with upper management on related project issues, as well as external clients
  • Performs scanning and electronic filing
  • Answers phones
  • Greets and directs visitors
  • Assembles documents (reproduction and collation)
  • Performs word processing and data entry
  • Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders
  • Submits badging requests for building and suite level badging access
  • Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required
  • Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security.
  • Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events.
  • Building and maintain workflows- online tool
  • Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms
  • Creation of Microsoft Forms for various needs
  • Reproduction of design documents, binding, shipping to clients
  • Orders office supplies
  • Maintains project calendar
  • Arranges project-related meetings, travel and/or events. May travel with project team
  • Generates or distributes ad hoc reports using various business systems and databases to internal project team
  • Generates simple documents, such as letters and memos
  • Generates more complex documents, such as spreadsheets, presentations, and project reports
  • May coordinate collection of timesheets
  • May route and track invoices
  • May verify accuracy of invoices prior to approval
  • Performs other general clerical duties as needed
  • Individual contributor with no subordinates 
 
Minimum Qualifications

Intermediate spreadsheet and word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

 

Preferred Qualifications
  • 5+ years relevant experience preferred 
  • High School Diploma or equivalent preferred  

Preferred Skills:
  • Intermediate MS Word skills
  • Intermediate MS Excel and PowerPoint skills
  • Intermediate MS Outlook skills
  • Spelling and grammar skills
  • Concentration and cognitive skills
  • Initiative
  • Interpersonal skills
  • Attention to detail and reading comprehension
  • Communication skills, including verbal and written skills
  • Ethics and values
  • Integrity and trust
  • Ability to make decisions
  • Ability to prioritize
  • Problem-solving ability
  • Expense Reporting Systems (Creating)
  • Expense Reporting Policies and Procedures (Reviewing and approving)
  • Time Reporting Systems
  • Time Reporting Policies and Procedures
  • PeopleSoft and Blueprint Basic Users
  • Telephony and Webconferencing
  • Electronic Repository Systems
  • Travel Systems
  • Financial Information Systems/Business Reporting System

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Arlington, VA

Ready to take your career to new heights? Explore job opportunities in the vibrant and thriving area around Arlington, Virginia! Nestled just across the Potomac River from Washington, D.C., Arlington offers a perfect blend of urban amenities and natural beauty. From the iconic Arlington National Cemetery to the charming neighborhoods of Clarendon and Rosslyn, this region boasts a rich history and a dynamic culture. Indulge in delicious cuisine at local favorites like Liberty Tavern or catch a show at the famous Signature Theatre. With its proximity to top-tier companies, renowned universities, and picturesque trails along the Potomac River, Arlington provides endless growth opportunities for professionals in all sectors. Discover your next career move in this enchanting area – explore our job listings today!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.