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Assistant Project Specialist

Kansas City, MO 64114

Posted: 08/22/2023 Employment Type: Contract Job Category: Project Management Job Number: 578887 Is job remote?: No Country: United States

Job Description

  • Assist with communicating regularly with client representatives, vendors, suppliers and subcontractors on project development and execution.
  • Assist with creating, editing, and evolving the project plans, process, timelines, supporting documents and aligning project team partners throughout the process.
  • Assist with organizing and maintaining project files and client deliverables, and project communications.
  • Assist with the maintenance of the budget tracking system and reporting project status.
  • Assist the project team in identifying and addressing key issues impacting the timeline, cost, and/or design of a project
  • Assist with providing updates for project execution plans and communication documents to the client, including assisting with internal project status meetings to keep project team members aligned on goals, determine actionable next steps, and actively problem solve challenges
  • Assist with monthly project analysis reports, and provide status updates on internal and/or external engineering client deliverables.
  • Assist the project team in identifying and addressing key issues impacting the timeline, cost, and/or design of a project
  • Assist with the review and communication between project management and accounting to ensure timely and accurate client invoicing
  • Assist in calculating monthly diverse spend reporting and communicate both internally to the business and externally to the client
  • Assist with quality assurance on data and information for the project financial deliverables.
  • All other duties as assigned

  • Bachelor's degree in business, accounting or related degree.
  • Applicable experience may be substituted for degree requirements.
  • Experience with one or more cost management systems preferred.
  • Ability to work independently, think creatively and analytically, and make quick and sound decisions.
  • Excellent problem solving skills.
  • Excellent organizational skills, attention to detail, verbal and written communication skills and ability to handle multiple tasks.
  • Demonstrated ability to communicate with all levels within an organization.
  • Knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
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