Planet Forward
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http://www.theplanetgroup.com
http://www.theplanetgroup.com
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Department Assistant (Appleton, WI)
122 E College Ave Suite 202 Appleton, WI 54911. US
Posted: 10/01/2024
2024-10-01
2024-11-04
Employment Type:
Contract To Hire
Job Category: Administrative
Job Number: 623981
Is job remote?: No
Country: United States
Job Description
Description:
The Department Assistant will provide administrative support for department management and project teams to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with the department to provide administrative services in conjunction with department and business line goals and objectives.
Essential Duties and Responsibilities include the following: Other duties may be assigned.
• Perform administrative support functions to support Quality Management and project teams including updating, maintaining, and auditing welder logs, welder continuity records, welder qualifications and certificates, revision reviews, welding documentation, and work packages.
• Assist in the set up and close out of project documentation on platforms such as Pro-Core, Share Point, and Document Locator.
• Serve as an administrator within the Company’s Welding Coordinator and Welding Qualifier programs.
• Develop weld maps PDF’s utilizing Blue Beam software in accordance with the Company weld tracking and traceability program.
• Support the Boilermaker Common Arc program by transmitting required documentation and records to the common arc organization.
• Facilitate the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolve questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
Requirements:
HS Diploma or GED required. Associates degree preferred.
Applicable office/clerical experience required.
Experience in Quality preferred.
Knowledge, Skills, and Abilities:
• Advance knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
While performing the duties of this job, the employee is frequently required to stand; walk; feel; finger; reach with hands and arms; talk and hear. The employee may occasionally lift or move up to 10 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
Work Environment: Office Environment
The Department Assistant will provide administrative support for department management and project teams to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with the department to provide administrative services in conjunction with department and business line goals and objectives.
Essential Duties and Responsibilities include the following: Other duties may be assigned.
• Perform administrative support functions to support Quality Management and project teams including updating, maintaining, and auditing welder logs, welder continuity records, welder qualifications and certificates, revision reviews, welding documentation, and work packages.
• Assist in the set up and close out of project documentation on platforms such as Pro-Core, Share Point, and Document Locator.
• Serve as an administrator within the Company’s Welding Coordinator and Welding Qualifier programs.
• Develop weld maps PDF’s utilizing Blue Beam software in accordance with the Company weld tracking and traceability program.
• Support the Boilermaker Common Arc program by transmitting required documentation and records to the common arc organization.
• Facilitate the dissemination of information to the department and project teams as part of the overall communications and department management process.
• Resolve questions regarding the department; research and provide appropriate answers.
• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
• Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
• Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
• Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
• Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
Requirements:
HS Diploma or GED required. Associates degree preferred.
Applicable office/clerical experience required.
Experience in Quality preferred.
Knowledge, Skills, and Abilities:
• Advance knowledge in Microsoft Word, Excel, Access, and PowerPoint required.
• Ability to work independently; demonstrating accuracy, reliability, and problem solving skills.
• Excellent organizational skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
While performing the duties of this job, the employee is frequently required to stand; walk; feel; finger; reach with hands and arms; talk and hear. The employee may occasionally lift or move up to 10 lbs. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.
Work Environment: Office Environment
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Ready to explore exciting job opportunities in the vibrant area around Appleton, Wisconsin? Nestled in the heart of the Fox Cities, Appleton offers a perfect blend of small-town charm and big-city amenities. With a thriving job market, renowned art galleries like the Bergstrom-Mahler Museum of Glass, lively theaters such as the Fox Cities Performing Arts Center, and the iconic Lambeau Field just a short drive away, there's no shortage of culture and entertainment to enjoy. Indulge in local delights like the legendary cheese curds and bratwursts, or enjoy outdoor adventures at High Cliff State Park along Lake Winnebago. Don't miss out on the chance to grow your career in this dynamic and welcoming community – check out our job listings today and take the first step towards an exciting future in Appleton, Wisconsin!
Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.