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Document Control Specialist I

Ludington, MI 49431

Posted: 04/15/2025 Employment Type: Contract Job Category: Administrative Job Number: 632280 Is job remote?: Yes Country:

Job Description


Department Summary

Electric Supply Engineering (ESE) Document Management team is responsible to manage our Electrical Engineering Records (ERC) for our Electric Supply Operations team members, which includes management of records during execution phase of our capital projects in coordination with Engineering and Enterprise Project Management (EPMO).  This department also leads our efforts related to drafting support for our Engineering team and managing our Computer Aided Drafting Standards.  This team plays a major part in delivering our capital investment strategy for the Company and maintaining configuration management for our Operations team members.

Job Description
The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable.  The Project Document Controller main activities will include:
  • Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
  • Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
  • Perform standard routine level tasks and provide support for Projects during design, construction, and close?out.
  • Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
  • Report on activities for Daily, Weekly, and Monthly Operating Reviews.
  • Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation).  This may also include controlled numbers such as circuits, raceways, valves, conduits, etc...
  • Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records. Assist in the management and updates of our document management procedures.
  • Provide hard copy documents to projects for construction.
  • Provide hard copy critical documents to Plant Document Control at the end of the project.

Skills:    
Essential Functions
  • Possess excellent communication and customer service skills
  • Successfully multi-task and/or switch task quickly while remaining organized
  • Anticipate and understand the impact of actions/procedures on multiple systems
  • Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
  • Use appropriate systems/software/programs such as SAP for internal processes
  • Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
  • Enjoy working in a team environment
  • Ability to interact with internal and external parties to receive highly advanced information and data
  • Possess strong analytical skills
  • Interact with other internal departments to resolve issues with exceptional communication
  • Performs responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
  • Interface with engineering, plant personnel and drafters on a regular basis
  • May require carrying large, rolled prints to various locations in the plants or to projects
  • Maintains work areas in a clean and orderly manner
  • Responsibly orders supply of paper and toner for plotters and calls IT for support when needed
  • Exemplify safe work practices and follow the Company’s compliance standards. 
  • Regular attendance is expected

Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software
  • 2- 4 years of experience in records management or similar roles

The following skills may set you apart:
  • Experience in clerical, administrative or document control – drawing or construction document control preferably
  • Experience in database management
  • Having some course work or an associate degree with specialization in:
  • Information Science
  • Data Processing and Data Processing Technology
  • Utility, engineering, or construction document control experience
  • Adobe Pro
  • Plotter and scanner operations

Education:    
  • High school Diploma or equivalent

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Ludington, MI

Calling all job seekers! Explore job opportunities in the Ludington, Michigan area and discover a charming coastal community teeming with growth potential. Located on the shores of Lake Michigan, Ludington boasts stunning beaches, picturesque sand dunes, and the historic Ludington State Park for outdoor enthusiasts. With a thriving arts scene including the Ludington Area Center for the Arts and galleries showcasing local talent, as well as the Badger car ferry and the iconic Ludington North Breakwater Light, this area offers a unique blend of culture and natural beauty. Don't miss out on the chance to build your career in this enchanting region filled with endless possibilities. Start exploring our job listings today!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.