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Office Assistant (Phoenix, AZ)

Phoenix, AZ 85004

Posted: 05/05/2024 Employment Type: Contract To Hire Job Category: Administrative Job Number: 616554 Is job remote?: No Country: United States

Job Description

Description:
The Office Assistant is responsible for providing administrative support to the Executive Assistant and Office Administrator of the Regional Office in the areas listed below.
  • Provide high-level administrative support.
  • Plan, coordinate, and facilitate on-site and off-site meetings and events.
  • Manage office supply inventory, including restocking, mailroom, and lunchroom.
  • Maintain the security and confidentiality of calendars, files, and records.
  • Possible travel to other Southwest Regional offices to support administratively.
  • Attend and assist Marketing with off-site corporate events.
  • Oversee catering and conference room management for division meetings, monthly office meetings and events.
  • Provide general support to visitors.
  • Maintain office cleanliness, including conference rooms and lunchrooms.
  • Involvement in the community – volunteer.
  • Responsible for all incoming and outgoing mail and deliveries.
  • Assist admin with travel arrangements and expense reports for senior managers.
  • Performs other duties as assigned.
  • Complies with all policies and standards.
Requirements:
High School Diploma/GED Required.

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Minimum of three years of experience as an office assistant.
Strong organizational, communication and time management skills.

Attention to detail and the ability to multitask and prioritize work.

Great attitude, initiative, and the ability to work within a team.

Maintain a professional attitude and appearance.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Phoenix, AZ

Ready to elevate your career in the vibrant Phoenix, Arizona area? Explore our diverse job opportunities in this dynamic region known for its sunny skies, breathtaking desert landscapes, and thriving job market. Known as the Valley of the Sun, Phoenix boasts a unique mix of Southwestern charm and urban sophistication. Discover the bustling arts scene at the Phoenix Art Museum, catch a performance at the iconic Orpheum Theatre, or cheer on the Arizona Diamondbacks at Chase Field. With an array of outdoor activities in stunning parks like Camelback Mountain and Papago Park, plus delectable Southwestern cuisine to savor, there's no shortage of reasons to make Phoenix your professional playground. Browse our job listings today and unlock a world of career possibilities in this exciting region!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.