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Project Assistant (Bloomington, MN)

Bloomington, MN 55437

Posted: 09/09/2024 Employment Type: Contract To Hire Job Category: Project Controls Job Number: 622936 Is job remote?: No Country: United States

Job Description

Job Description:
This is a backfill. This an on-site position. No remote/no hybrid opportunity. 

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested
* General administrative support for company projects.
* Organize and maintain project files, filing system and project communications.
* Provide data entry for projects.
* Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
* Update record copies, engineering project documentation and changes.
* Provide information to facilitate questions regarding projects and prepare research information.
* Record minutes from Project Manager/team meetings.
* Answer phones and direct calls.
* Sort incoming mail.
* Collect and distribute client bills and invoices.
* Type memos, correspondence, reports and other documents as requested.
* Coordinate travel arrangements and any other internal services for various project needs.
* Prepare outgoing mailings and labels, including e-mail and fax.
* Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
* Schedule and set-up client interviews, presentations and other meetings as requested.
* Order and maintain supplies.
* Update the project calendar and roster.
* Assist in clericals needs on projects.
* Maintain data entry of project contact list and project execution plans.
* Performs other duties as assigned
* Complies with all policies and standards

Requirements:
  • Candidate MUST be responsive, must be willing to start at 8AM, be in the office for the complete duration of business hours, must adhere to professional environment.
  • High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.
  • Proficient in Microsoft Word, Excel, Access and PowerPoint required.
  • Applicable experience may be substituted for education requirements.
  • A good candidate will have an exp in the T&D space and/or construction space/industry.
  • EEO/Minorities/Females/Disabled/Veterans

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Bloomington, MN

Ready to kickstart your career in Bloomington, Minnesota? This vibrant city, nestled in the heart of the Land of 10,000 Lakes, offers a perfect blend of natural beauty and urban convenience. With renowned attractions like the Mall of America, the stunning landscapes of the Minnesota Valley National Wildlife Refuge, and the variety of dining options showcasing Nordic cuisine, Bloomington is a hub of cultural experiences waiting to be explored. Home to art galleries, theaters like the Bloomington Center for the Arts, and professional sports teams like the Minnesota Vikings at the U.S. Bank Stadium, this city provides endless opportunities for personal and professional growth. Explore our job listings today and discover why Bloomington is the ideal place to advance your career.

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.