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Project Assistant

Albuquerque, NM 87109

Posted: 08/17/2023 Employment Type: Contract Job Category: Project Management Job Number: 578467 Is job remote?: No Country: United States

Job Description


Description:
  • 2 years of experience, with potential task including the following:
  • Archiving
  • As-Built Processing
  • Assembling and shipping drawing packages to the client
  • Assembling project binders & manuals
  • Book Conferences
  • Camera / Equipment Coordination
  • Catering Orders/Meeting Prep
  • Client Meeting Coordination
  • Client meeting minutes
  • Client Performance Index metrics review/reminders
  • Converting docs from PDF to Word/excel (reproducing if necessary)
  • Copying & printing reports, sets of 11x17 drawings, BOMs, etc.
  • Creating FedEx labels
  • Creating/maintaining Drawing Lists
  • Creating/Sending Transmittal Letters
  • Distribution List Updates
  • Document Control
  • Expense Reports for PM's
  • Folding, Stamping, Packaging
  • Lunch & Learns
  • Mailing/Copying/Scanning
  • Materials Ordering
  • Meeting Agendas & Minutes
  • On-Boarding New Hires & Interns
  • ordering print sets from Repro
  • PPE (FR gear) Coordination
  • Project Filing
  • QC Documentation
  • Reference Manual Information Input
  • Report Distribution
  • Reprographics Ordering
  • Scanning
  • Schedule recurring meetings
  • Submittal Submission/Management
  • Supply Orders
  • Technical Writing/Report Formatting
  • Training Management for Client
  • Training/Meeting Scheduling
  • Transmittal Creation/Prep
  • Typing up documents (i.e. specs, reports, proposals, etc.)
  • Word/Excel Formatting
  • Financial reporting and input in our accounting software
  • Customer service calls
Requirements:
  • High School degree or equivalent.
  • Minimum 2 years office/clerical experience.
  • An advanced knowledge of Adobe, Microsoft Word, Excel, Access, and PowerPoint required.  Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
  • Some college coursework preferred.
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About Albuquerque, NM

Ready to take the next step in your career? Explore our job opportunities in the lively city of Albuquerque, New Mexico! Nestled in the heart of the Land of Enchantment, Albuquerque offers a perfect blend of Southwestern charm and vibrant culture. From the stunning Sandia Mountains to the historic Old Town, there is something for everyone to enjoy. Indulge in the city’s famous New Mexican cuisine, marvel at the exquisite artwork in the various galleries, catch a show at the iconic KiMo Theater, or cheer on the Albuquerque Isotopes at Isotopes Park. Don't miss out on the countless hiking trails, bike paths, and outdoor adventures waiting for you. Discover your next career move in this thriving city and embrace all that Albuquerque has to offer!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.