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Project Assistant

Albuquerque, NM 87109

Posted: 08/17/2023 Employment Type: Contract Job Category: Project Management Job Number: 578467 Is job remote?: No Country: United States

Job Description

  • 2 years of experience, with potential task including the following:
  • Archiving
  • As-Built Processing
  • Assembling and shipping drawing packages to the client
  • Assembling project binders & manuals
  • Book Conferences
  • Camera / Equipment Coordination
  • Catering Orders/Meeting Prep
  • Client Meeting Coordination
  • Client meeting minutes
  • Client Performance Index metrics review/reminders
  • Converting docs from PDF to Word/excel (reproducing if necessary)
  • Copying & printing reports, sets of 11x17 drawings, BOMs, etc.
  • Creating FedEx labels
  • Creating/maintaining Drawing Lists
  • Creating/Sending Transmittal Letters
  • Distribution List Updates
  • Document Control
  • Expense Reports for PM's
  • Folding, Stamping, Packaging
  • Lunch & Learns
  • Mailing/Copying/Scanning
  • Materials Ordering
  • Meeting Agendas & Minutes
  • On-Boarding New Hires & Interns
  • ordering print sets from Repro
  • PPE (FR gear) Coordination
  • Project Filing
  • QC Documentation
  • Reference Manual Information Input
  • Report Distribution
  • Reprographics Ordering
  • Scanning
  • Schedule recurring meetings
  • Submittal Submission/Management
  • Supply Orders
  • Technical Writing/Report Formatting
  • Training Management for Client
  • Training/Meeting Scheduling
  • Transmittal Creation/Prep
  • Typing up documents (i.e. specs, reports, proposals, etc.)
  • Word/Excel Formatting
  • Financial reporting and input in our accounting software
  • Customer service calls
  • High School degree or equivalent.
  • Minimum 2 years office/clerical experience.
  • An advanced knowledge of Adobe, Microsoft Word, Excel, Access, and PowerPoint required.  Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
  • Some college coursework preferred.
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