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Project Assistant

Kansas City, MO 64114

Posted: 03/24/2023 Employment Type: Contract Job Category: Project Management Job Number: 553471 Is job remote?: No Country: United States

Job Description

  • General administrative support for projects.
  • Point-of-contact (POC) between Project Managers, project teams, and Clients.
  • Work on both design and construction of projects.
  • Maintain multiple calendars for project due dates.
  • Work with multiple project teams simultaneously; keep teams organized leading up to deadlines.
  • Electronically organize and maintain project files, filing system and project communications.
  • Pull together all portions of client deliverables (reports, specifications, calculations, etc.)
  • Heavy formatting of documents, PDF assembly, bookmarking of documents.
  • Update record copies, engineering project documentation and changes.
  • Maintain data entry of project contact list and project execution plans.
  • Record minutes from Project Manager/team meetings/; prepare documents pre- and post- client meetings.
  • Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
  • Submit expense reports for Project Managers.
  • Ability to multi-task is essential.
  • Thrive in fast-paced working environment and lead teams in quick-turnaround project needs.
  • Strong critical thinking, organizational skills and accuracy a must.
  • Possesses strong leadership, drive and determination.
  • Ability to work well both independently and with a team.
  • All other duties as assigned.

  • High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred.
  • Proficient in Microsoft Office Suite - particularly Word, Adobe Acrobat/Bluebeam, MS Teams, Sharepoint; knowledge of construction software a plus (Procore, etc.)
  • Applicable experience may be substituted for education requirements.
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