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Project Assistant

McCalla, AL 35111

Posted: 08/04/2023 Employment Type: Contract Job Category: Project Management Job Number: 576351 Is job remote?: No Country: United States

Job Description


Description:
  • This position is responsible for performing general administrative, office support for company projects.
  • Duties may include:
  • Keep and maintain project files;
  • Maintain project e-mail box;
  • Document control - data entry;
  • Track projects and produce monthly progress reports;
  • Work with specs, changes and finalizing;
  • Facilitate questions regarding projects and research information;
  • Maintain tracking system for projects;
  • Record minutes from Project Manager meetings;
  • Answer phones and direct calls; Read and sort incoming mail;
  • Collect bills/invoices;
  • Type memos, correspondence, reports, and other documents;
  • Make travel arrangements;
  • Prepare outgoing mailings and labels, including emails and faxes;
  • Organize and maintain filing system;
  • Coordinate client or vendor lunches, including set-up and clean-up;
  • Reserve conference rooms;
  • Coordinate with internal support departments;
  • Order and maintain supplies;
  • Arrange equipment maintenance or set-up;
  • Keep the department calendar and roster;
  • Occasional project assistance for managers;
  • Assist in Power point presentations;
  • Utilize Access to store and retrieve data;
  • Help coordinate clerical needs of special projects;
  • Complete weekly timecards;
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Requirements:
  • High School degree or equivalent.  
  • Minimum two years office/clerical experience.  
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.  
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.  
  • Some college coursework preferred. 

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.