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Project Assistant

Moss Landing, CA 95039

Posted: 12/20/2022 Employment Type: Contract Job Category: Engineering Job Number: 535186 Is job remote?: No Country: United States

Job Description


Description:
This position is responsible for performing general administrative, office support for company projects.
Duties may include:
  • Keep and maintain project files;
  • Maintain project e-mail box;
  • Document control - data entry;
  • Track projects and produce monthly progress reports;
  • Work with specs, changes and finalizing;
  • Facilitate questions regarding projects and research information;
  • Maintain tracking system for projects;
  • Record minutes from Project Manager meetings;
  • Answer phones and direct calls;
  • Read and sort incoming mail;
  • Collect bills/invoices;
  • Type memos, correspondence, reports, and other documents;
  • Make travel arrangements;
  • Prepare outgoing mailings and labels, including emails and faxes;
  • Organize and maintain filing system;
  • Coordinate client or vendor lunches, including set-up and clean-up;
  • Reserve conference rooms;
  • Coordinate with internal support departments;
  • Order and maintain supplies;
  • Arrange equipment maintenance or set-up;
  • Keep the department calendar and roster;
  • Occasional project assistance for managers;
  • Assist in Power point presentations;
  • Utilize Access to store and retrieve data;
  • Help coordinate clerical needs of special projects;
  • Complete weekly timecards;
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
Requirements:
  • Candidates with Procore experience  will be priority for consideration and interviews.
  • High School degree or equivalent. 
  • Minimum two years office/clerical experience. 
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. 
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. 
  • Some college coursework preferred. 

 
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