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Project Assistant

Phoenix, AZ 85004

Posted: 03/22/2023 Employment Type: Contract Job Category: Project Management Job Number: 552692 Is job remote?: No Country: United States

Job Description


Pay: $20-25/hr

Description:

Duties may include:
  • Keep and maintain project files;
  • Maintain project e-mail box;
  • Document control - data entry and electronic and manual mark-up of documents to communicate comments;
  • Log, track, and follow up on project documents including correspondence,
  • Requests for Information (RFI's), submittals and shop drawings, etc. and produce monthly progress reports;
  • Coordinate and collaborate on scheduling and assembly of design submittal documents with CWP, drafting, reprographics, mail services for issuing to client;
  • Coordinate and collaborate on receipt, technical and administrative processing, tracking and return of contractor submittals with project team members including internal project manager and team members and external suppliers and clients; learn, adapt and train others on use of tracking tools to be responsive to client's needs and expectations;
  • Facilitate responses to questions regarding projects and research information;
  • Prepare outgoing mailings and labels, including emails and faxes;
  • Organize and maintain filing system;
  • Cross check information for completeness and accuracy;
  • Coordinate client or vendor lunches, including set-up and clean-up;
  • Reserve conference rooms;
  • Coordinate with internal support departments;
  • Project assistance for managers;
  • Help coordinate clerical needs of special projects;
  • Complete weekly timecards;
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.
5 years of experience, with potential task including the following:
  • Archiving
  • As-Built Processing
  • Assembling and shipping drawing packages to the client
  • Assembling project binders & manuals
  • Book Conferences
  • Camera / Equipment Coordination
  • Catering Orders/Meeting Prep
  • Client Meeting Coordination
  • Client meeting minutes
  • Client Performance Index metrics review/reminders
  • Converting docs from PDF to Word/excel (reproducing if necessary)
  • Copying & printing reports, sets of 11x17 drawings, BOMs, etc.
  • Creating FedEx labels
  • Creating/maintaining Drawing Lists
  • Creating/Sending Transmittal Letters
  • Distribution List Updates
  • Document Control
  • Expense Reports for PM's
  • Folding, Stamping, Packaging
  • Lunch & Learns
  • Mailing/Copying/Scanning
  • Materials Ordering
  • Meeting Agendas & Minutes
  • On-Boarding New Hires & Interns
  • ordering print sets from Repro
  • PPE (FR gear) Coordination
  • Project Filing
  • QC Documentation
  • Reference Manual Information Input
  • Report Distribution
  • Reprographics Ordering
  • Scanning
  • Schedule recurring meetings
  • Submittal Submission/Management
  • Supply Orders
  • Technical Writing/Report Formatting
  • Training Management for Client
  • Training/Meeting Scheduling
  • Transmittal Creation/Prep
  • Typing up documents (i.e. specs, reports, proposals, etc.)
  • Word/Excel Formatting
  • Financial reporting and input in our accounting software
  • Customer service calls
Requirements:
  • High School degree or equivalent. 
  • Minimum 5 years office/clerical experience. 
  • An advanced knowledge of Adobe, Microsoft Word, Excel, Access, and PowerPoint required. 
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. 
  • Some college coursework preferred.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @theplanetforward.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Forward.

Planet Forward and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.

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About Phoenix, AZ

Ready to elevate your career in the vibrant Phoenix, Arizona area? Explore our diverse job opportunities in this dynamic region known for its sunny skies, breathtaking desert landscapes, and thriving job market. Known as the Valley of the Sun, Phoenix boasts a unique mix of Southwestern charm and urban sophistication. Discover the bustling arts scene at the Phoenix Art Museum, catch a performance at the iconic Orpheum Theatre, or cheer on the Arizona Diamondbacks at Chase Field. With an array of outdoor activities in stunning parks like Camelback Mountain and Papago Park, plus delectable Southwestern cuisine to savor, there's no shortage of reasons to make Phoenix your professional playground. Browse our job listings today and unlock a world of career possibilities in this exciting region!

Although this hasn't been an issue at The Planet Group, the staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly and never provide banking information during the application process. Candidate safety is a top priority at The Planet Group.